Privacy Policy — JobBook Expense App

1. Overview

The JobBook Expense App ("the App") is provided by Meridian Surveys Ltd.. This policy explains how we collect, use, and protect personal information from users of the App.

2. Information We Collect

The App may collect and store the following types of information:

• User information — for example, name, email address, employee ID.
• Expense details — amounts, descriptions, dates, attached receipts or photos.
• Device information — device model, operating system version, app version, IP address for performance and troubleshooting purposes.

Note: The App does not collect financial information such as credit card numbers or banking credentials.

3. How We Use Information

Collected information is used to:

• Record, track, and manage business expenses.
• Support approval workflows and reporting.
• Improve App functionality and user experience.
• Respond to user inquiries or technical support requests.

We do not sell or rent user data to third parties.

4. Data Storage and Security

All data is transmitted securely and stored in a controlled database environment hosted in [VM Hosting Company] with restricted access. Access is limited to authorized Meridian employees and contracted Cloudbase developers for maintenance and support.

We implement administrative, technical, and physical safeguards designed to protect data from unauthorized access, disclosure, alteration, and destruction. While we take reasonable steps to secure data, no method of transmission or storage is 100% secure.

5. Data Retention

Expense and user data are retained only as long as required for business and compliance purposes. Data may be deleted upon request or when the user account is terminated.

6. Your Rights

Users may:

• Request a copy of their personal information.
• Request correction or deletion of inaccurate data.
• Withdraw consent, where applicable.

Requests can be sent to privacy@meridiansurveys.ca or support@cloudbase.com.

7. Third-Party Services

The App may rely on third-party services such as Azure, Firebase, or email providers. These services have their own privacy policies governing the use of information. We encourage users to review those third-party privacy policies where applicable.

8. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted at this location with an updated effective date.

9. Contact Us

For questions about this Privacy Policy or our data practices, please contact: